Exporting data from Looker Studio to Excel is a critical skill for marketers, analysts, and data enthusiasts looking to perform additional data manipulation or presentation beyond what’s possible directly within Looker Studio. In this comprehensive guide, I’ll lead you through the process step-by-step, drawing from my extensive experience utilizing Looker Studio for professional data analysis and reporting tasks.
Understanding the Basics: Importance of Exporting Data #
Before diving into the procedure, it’s essential to understand why you might need to export your data from Looker Studio to Excel. Excel offers advanced functionalities for data sorting, intricate calculations, custom macros, and flexible formatting options—features that make it particularly valuable for in-depth data analysis and sharing reports that demand a customized presentation outside the Looker Studio environment.
Step-by-Step Guide to Exporting Data #
Step 1: Prepare Your Looker Studio Report #
First, ensure your Looker Studio report contains the data you need, correctly formatted and ready for export. This step involves making sure the data sources are accurate and that the filters and dimensions reflect the information you want to capture. If you’re integrating Looker Studio with other platforms, you might want a refresher on connecting it with Google Sheets as detailed in How to Use Looker Studio with Google Sheets.
Step 2: Export the Report to Google Sheets #
While Looker Studio does not provide a direct download to Excel, you can first export your reports to Google Sheets. To do this:
- Open your Looker Studio report.
- At the top right of the report, click on ‘Share’, and then select 'Download'.
- Choose ‘Google Sheets’ from the drop-down menu.
- Specify the Google Drive folder where you want to save your file and click ‘Export’.
Step 3: Open and Prepare the Google Sheets Document #
Open the Google Sheets document where your data has been exported. Check the data for accuracy, ensuring that all necessary data is present and appropriately formatted. This might include verifying dates, text formats, and numerical values.
Step 4: Download the Google Sheet as an Excel File #
To transfer your data from Google Sheets to Excel:
- Click on ‘File’ in the top menu of Google Sheets.
- Hover over ‘Download’, and you will see multiple format options.
- Click on ‘Microsoft Excel (.xlsx)’. The file should automatically download to your computer
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